Who Is This For?
System Administrators – maintaining global settings
QA Administrators – ensuring formatting and access align with QMS policies
IT / Compliance Owners – enforcing organization-wide defaults
How to Do It?
Step 1: Enabling Login via Google Workspace
Organizations using Google Workspace can enable Single Sign-On (SSO) to allow users to access SimplerQMS using their existing company credentials. This removes the need for separate login credentials while maintaining centralized access control through Google Admin.
Once configured, all users can log in to SimplerQMS via Google SSO.
Go to Settings > General
Unlock the Authentication Provider setting.
Select Google Workspace.
Lock the setting and click Save.
Step 2: Update Timezone and Date Formatting
Keep time and date information consistent across records and documents.
Go to Settings > General.
Update Timezone or Locale (date formatting) as needed.
Click Save.
Field name | Description | Note |
Timezone | Sets the regional time standard applied across the system. |
|
Locale | Defines how dates are displayed in documents (e.g., |
|
❗ Compliance reminder: If your organization operates across regions, align Timezone and Locale to your governing SOP and training to prevent ambiguity in Effective Dates and audit evidence.
📎 Reference: Working with Effective Copies
Step 2: Configure All Internal Users Group
Control how new documents are shared with the internal group by default.
Admins can use these settings to control default access for “All Internal Users”
Option | Description |
All Documents | All new documents will automatically include the “All Internal Users” group. |
Only Released Documents | Only released documents will automatically include the “All Internal Users” group. |
None | New documents will NOT have the "All Internal Users" group added to it. |
💡 Set Only Released Documents if you want to restrict access to drafts and in-process documents to specific roles or teams.
❗ Compliance: Default internal visibility affects confidentiality and training exposure. Validate with QA before broadening access to All Documents.
📎 Reference: Understanding Access in SimplerQMS
Tips
💡 Document your chosen Timezone and Locale in an SOP to standardize across sites.
💡 Use Only Released Documents to keep drafts limited to authors/reviewers while still ensuring broad access to final content.
💡 After changes, inform users—date format shifts can impact how they read Effective Dates and due dates.